For many couples, the wedding ceremony and the choice of the ceremony venue is one of the most important aspects of their wedding. Whether in a romantic garden, on the lakeshore, in the forest or in a meadow with a breathtaking mountain panorama – the magic of the wedding venue has its own special charm. It not only offers a unique backdrop, but also a special atmosphere that makes a wedding unforgettable. However, such locations often present challenges. Weather conditions, logistics or the desire for privacy – there is a lot to consider, especially when choosing a wedding venue that is open to the public.
The wedding of Valentina and Lukas is an example of the magic of a wedding ceremony venue. They had originally wanted to have their wedding ceremony in the middle of the beautiful Engadine countryside. A meadow surrounded by snow-covered mountains was supposed to be the perfect place for their big moment. But as is sometimes the case with outdoor weddings, the weather unfortunately didn’t quite work out.
Despite the breathtaking views and the autumnal beauty of the Engadine, the weather was simply too cold for an outdoor ceremony on this special day. Festively dressed guests and cold temperatures often don’t fit together. So the couple decided at an early stage to move the ceremony into the warm lobby of the hotel.
To make the wedding ceremony in the lobby as private as possible, a paravan was used to separate the ceremony from the rest of the hotel guests. This allowed us to ensure that the ceremony was not directly disturbed by other guests while maintaining an intimate atmosphere for the bride and groom and their family and friends. In addition, a sign was placed to inform other hotel guests that a wedding was taking place.
These small but effective measures ensured that the wedding ceremony still had a personal and festive setting without losing the relaxed atmosphere of the hotel lobby. This allowed the couple to experience an intimate celebration in the hotel lobby that was just as special as they had wanted.
It is becoming increasingly common for couples to choose wedding ceremonies in special places that reflect their love of nature and individuality. Whether on a mountain meadow, by a lake, in a wooded area or in a charming garden – such places create unique moments and remain unforgettable.
But there are always uncertainties when choosing a public or weather-dependent venue. This was the case for Valentina and Lukas, whose original plan could not be implemented, but whose flexibility and good organization allowed them to enjoy an unforgettable wedding ceremony.
Valentina and Lukas’ wedding shows that even a hotel lobby can be not only magical, but also challenging. Here are some important considerations for couples planning a similar ceremony:
1. weather and flexibility
The weather is the unpredictable factor in outdoor weddings. Valentina and Lukas had hoped that the conditions would be good enough for an outdoor ceremony. However, a few days before the wedding, it was clear that the cool mountain air would be a bit of a challenge for the guests and the planned outdoor ceremony.
The decision to move the ceremony to the lobby went without a problem, as a well thought-out alternative had already been prepared in advance. Such a plan B is essential in order to implement spontaneous changes smoothly.
2. permits and legal requirements
Public places such as meadows, gardens or other natural sites always require a permit from the local authority or the owner. Unfortunately, wedding ceremonies are often not permitted in such places. In the case of Valentina and Lukas, the venue was part of the hotel, so no additional permits were required. But for other venues, early clarification of the legal requirements is essential.
3. privacy and disturbances
A publicly accessible venue rarely offers complete privacy. People walking by or other visitors could observe the ceremony from a distance. For couples who can live with this, this is often not a problem, but those who want more privacy can discreetly indicate with barriers or signs that a wedding ceremony is taking place.
4. Logistics and equipment
Logistics is also an important point for indoor alternatives such as the hotel lobby. Is there enough seating available? Is there the necessary technology for musicians or loudspeakers? Outdoor venues often have even higher requirements: Is there easy access? Are there power sources or protection from bad or too hot weather? All of this should be considered in advance to avoid surprises.
Here are some helpful tips for weddings at public venues:
- Plan B is a must: with an outdoor venue, an alternative should always be prepared to deal with unexpected changes in a stress-free way.
- Clarify permits early on: Every venue has different requirements. Early contact with the authorities or owners creates clarity.
- Inform guests well: Give advice on the choice of dress and shoes or the conditions on site so that your guests can feel comfortable.
- Work with professionals: Experienced, professional wedding planners help to manage challenges and consider details that are easily overlooked.
The wedding of Valentina and Lukas shows how important it is to remain flexible. Instead of the planned wedding ceremony in a meadow with a view of the snow-covered mountains, the ceremony was moved to the warm lobby, which provided the perfect backdrop with its cozy atmosphere. As the sun came out during the day, the mountains glowed in the light and made the moment even more magical. An unforgettable day that will remain in everyone’s memory.
A big thank you to you, Valentina and Lukas, for the trust you placed in our work and for allowing us to be part of this unforgettable moment! It was a great pleasure to accompany you in the planning and realization of this beautiful wedding in the Engadine. We will remember your special day for a lifetime.
If you need help planning the perfect outdoor wedding, we will be happy to assist you in making your dream wedding come true. Contact us for a free initial consultation.
